Admin & Facility Manager

JOB SUMMARY:

The Admin & Facility Manager is a pivotal role responsible for overseeing administrative functions and facility management. This position involves providing strategic support, managing office resources, and ensuring a conducive working environment.

KEY RESPONSIBILITIES:

Administrative Oversight: Supervise and lead administrative staff, ensuring the efficient operation of daily tasks. Streamline administrative processes to enhance productivity and organizational effectiveness. 

Facility Management: Manage office facilities, including space allocation, maintenance, and security. Collaborate with vendors for facility-related services and ensure a safe and comfortable work environment.

Policy Development and Compliance: Develop and implement administrative policies and procedures. Ensure compliance with legal industry regulations and standards.

Budget Management: Assist in budget planning for administrative and facility-related expenses. Monitor expenditures and identify cost-saving opportunities. 

Supervision and Training: Provide guidance and mentorship to administrative staff. Identify training needs and facilitate professional development opportunities.

Vendor Relations: Manage relationships with vendors and service providers. Negotiate contracts and agreements to ensure cost-effectiveness and quality.

Communication and Coordination: Facilitate effective communication within the administrative team and across departments. Coordinate with legal professionals to understand specific administrative and facility needs. 

Fulfilling Other Responsibilities as Delegated or Assigned: Additional duties and responsibilities may be assigned as needed to meet the evolving needs of the organization.

QUALIFICATION / SKILLS REQUIRED:

• Bachelor's degree in any field. Additional qualifications in Project Management and/or Facilities Management is required.
• Proven experience in supervising administrative functions.
• Strong organizational and leadership skills.
• Knowledge of facility management principles and best practices.
• Familiarity with legal office requirements.
• Understanding of legal industry regulations and compliance standards.
• Experience in developing and implementing policies.
• Financial acumen for budget planning and monitoring.
• Analytical skills to identify cost-saving opportunities.
• Leadership and mentorship skills.
• Ability to identify and address staff development needs.
• Negotiation skills and experience in vendor management.
• Knowledge of legal industry service providers.
• Excellent verbal and written communication skills.
• Ability to collaborate and coordinate with legal professionals and staff.